When viewing a customer’s activity, if you want to see the original invoice which created the
transaction simply double-click on it and the relevant invoice opens automatically.
What is new and improved in sage 50 2012 (With Screen Shots)
What’s new in Sage 50 Accounts 2012
Posted on August 5, 2011 by Sarah Cripps
Sage 50 Accounts 2012 was released on 1st August and will be shipping soon, so this week we are highlighting the new features that will benefit old and new users alike.- Sage System Checker – this feature automatically checks the system requirements when you are installing Sage 50 on a new machine, and lets you know whether the machine meets the requirements. If it does, the installation will proceed as normal; if not you will see this box letting you know where the machine has failed.
You can then cancel the installation and upgrade the machine to make sure it meets the requirements before restarting the process. - Massive performance improvements – speed improvements have been made in every area, including big processes such as Check Data, Bank Reconciliation, Year End and Bank Activity. There have also been improvements to concurrency – users will no longer be locked out of Sage 50 on their own machines when another user is running a report or trying to open the same data.
- Lock Date – there is now the ability to restrict users from posting any transactions dated before a date of your choosing, meaning your management reports are much more reliable.
- Quick Search – this new search toolbar makes it much simpler to find any record within the majority of ledgers. Quick Search will search all text-based fields within the records and can search for any combination of text, numbers or alphanumeric queries. Up to a maximum of sixty characters can be searched.
- Chart of Accounts – the Chart of Accounts has been updated to show profit before AND after tax, and also now features a Preview Pane so you no longer have to run the full report to see any changes you have made to your layout.
- Support Home Page – this new page is invaluable if you ever find yourself on the phone to Sage Support (or your Sage partner). It lists everything the technician may ask you about your software on one layout, allowing your problem to be resolved much faster.
- Sage 50 Accounts Mobile – you can now access your Sage 50 Accounts data on your phone through a live secure gateway link, free of charge. You can limit what users see on their phone, so some could have full access whilst others may only be able to see an overview. The service is currently only available for Blackberrys and iPhones and is only compatible with Sage 50 Accounts 2012.
Payment Voucher generation, management and Printing with Sage 50
For a long time users of sage line 50 have been requesting an option to enter, manage and create Payment Vouchers from the system itself. However sage has not entertained such request till now.
Yet you may easily generate a Payment Voucher using the Remittance Advice facility, already available in the Bank Module. Now (after version 12)sage generates a Unique Number with each payment. This is automatically created with each payment whether you use Bank/Cash/CreditCard payment option or Supplier payment option. Thus the serail numbers created have only one series, not the ideal way to maintain separate Files (and sequences) each bank / cash accountwise. Yet some solution for control orinted Accountats.
Also, You can design a customised layout suited to your requirements.
Yet you may easily generate a Payment Voucher using the Remittance Advice facility, already available in the Bank Module. Now (after version 12)sage generates a Unique Number with each payment. This is automatically created with each payment whether you use Bank/Cash/CreditCard payment option or Supplier payment option. Thus the serail numbers created have only one series, not the ideal way to maintain separate Files (and sequences) each bank / cash accountwise. Yet some solution for control orinted Accountats.
Also, You can design a customised layout suited to your requirements.
Non Moving / Slow Moving or Obsolete Stocks Report in sage 50
Many Organisations who are using sage 50 for their Inventory Control purposes, wish to obtain information about Slow moving, Oblote or Non Moving stock item, their value, for how long they have been in stock etc.
Sage 50 has a reasonably good Inventory management Module, yet it does not have this functionality. It looks as if designing a such report impossible. However it is possible to obtain such information eventhough there could be some limitation in reporting Format.
We have designed such reports and contact us to receive a copy. There are Hundreds of other additional reports we have designed and we are willing to undertake new report developments for a very minimal fee.
Sage 50 has a reasonably good Inventory management Module, yet it does not have this functionality. It looks as if designing a such report impossible. However it is possible to obtain such information eventhough there could be some limitation in reporting Format.
We have designed such reports and contact us to receive a copy. There are Hundreds of other additional reports we have designed and we are willing to undertake new report developments for a very minimal fee.
Sage 50 2012 on Blackberry and iPhone
Sage 50 2012 version 18 will have the facility to integrate with popular Mobile devices including Blackberry and Iphone. Await more details...
Long awaited Lock Date Function on sage Line 50 will be available with version 2012
Long awaited Lock Date Function on sage 50 will be available withthe latest version 18, sage 50 2012 to be released in August (Next Month). With this ne addition, users / Administrators of software will be able to stop entereing transactions beyond a certain past date. This is one of the mostly sought after requirements from sage 50 community and accountants as it was possible to enter data to virtually for any date, even for dates in the Financial years closed without any restriction. Due to this closed Accounts could get modified and a person could ulterior intentions or even with oversight. The maximum control available was only to popup a message indicating " This Transaction date is beyond Current Financial Year"
This has been one of the major control weaknesses in sage 50 and ultimately sage have decided to Fix it with lot of relief for control oriented.
There are host of other useful features, improvements and changes are expected with Sage Line 50 2012 release (Now called sage 50). Although Sage haven’t changed the underlying file system they have made changes to how Sage caches data and tried to improve the locking mechanisms so that some operations will no longer lock out all the other users.
This has been one of the major control weaknesses in sage 50 and ultimately sage have decided to Fix it with lot of relief for control oriented.
There are host of other useful features, improvements and changes are expected with Sage Line 50 2012 release (Now called sage 50). Although Sage haven’t changed the underlying file system they have made changes to how Sage caches data and tried to improve the locking mechanisms so that some operations will no longer lock out all the other users.
- Improvements in Cache and Locking mechanism
- Initial speed tests show no overall difference (possibly a bit slower) on straight speed but the record locking and caching may make day-to-day operations less prone to other users being locked out and support higher levels of concurrency.
- The cosmetic screen appearance has been updated to make it more contemporary and various processes modified to give the user more feedback that Sage is actually doing something (rather than having them reboot the machine because nothing is apparently happening and thus corrupting data)
- The Help -> About screen now provides far more diagnostic information and they also seem to have sneaked in a remote control option for Sage Support technicians.
- Internally there are changes to the way the SDK works in some areas so developers will need to make code changes in various areas including Net Value Discounts (which was absurdly difficult to do previously), Customer Discounts and Invoice Auto Numbering.
- The Transaction Post has also been updated to perform more checks on the data such as making sure the specified nominal code is correct for the type of transaction (not a Bank Account if posting an SI for example).
- Installation has been streamlined and made more straightforward for network configuration.
- There are various UI enhancements including new Quick Search Options and a Quick Print button.
- Data checking has been speeded up and offers more selective repair options than the previous blanket “Fix” button.
- The existing SData Service will be available to developers in Beta format. Essentially it is a web interface which sits on top of the SDO to enable low volume web based interrogation and update of Sage data. (You would for example only perform an action on a single account rather than a bulk process)
Sage 50 2012 v18 to be realesed on 1 August, contains many improvements in speed
Sage 50 Accounts 2012 is to be released next month in August, but anyone who buys an upgrade or new Sage 50 Accounts during this month (July) can request 2012 in August free of charge.
Please be aware this is on request only and will not automatically be sent out, so if you have anyone who wants this please remember and request in August.
Please be aware this is on request only and will not automatically be sent out, so if you have anyone who wants this please remember and request in August.
However, it is always better to wait and see till the version settles down for the upgrade, unless you have serious issues with your current sage 2011 version.
Expected major Improvement in Sage 2012 are:
- Lock date - You can now lock down a period so that no further postings can be made.
- Chart of Accounts – Increased flexibility in the chart of accounts including structures for more business types, updated nominal codes and increased support for the needs of different business types.
- Quick Search – Increased efficiency with the ability to search for items quickly.
- Quick Print - Save time by defining a default layout for printing your invoices or orders.
- Performance – Sage have increased investment in the development of the Sage 50 Accounts infrastructure, including record locking
Sage 50, Quickbooks Year End Processing Guide, Dont dump your Current Year
Many of the Software users are of the view that with the Start of New Financial Year, they have to create a new Company in their Accounting System as well. This is pure waste of Time. Most of the modern Software, specially date driven systems like Sage 50 and Quickbooks allow you to continue processing in the same Company / Database without any additional effort.
In sage 50 you can process the Year End once you complete all the transactions related to the Year but continue processing for the New Year without any disturbance. The maximum difficulty is the popup messages which will continue to appear warning you about the Date of the Transaction ' You are entering a transaction for different Financial Year' Even this message could be suppressed if you want. You can process the Year End when everything completed for the preceding year, that could be even after 10-12 Months from the end of the year. When you do the Year End system will calculate Profit / Loss for the Year and transfer the same to the Retained earnings.
Further, many users are unaware, that Financial statements (Trail Blance, Profit /Loss, Balance Sheet) could still be obtained without doing a yearend for the New Financial Year. However Prior Year reports wont be available untill you process Yearend.
And Your Audit trail will have Transactions not in the Date sequence due to you are entering certain adjustments, specially after the Audit is over relating to the Last Financial Year later, but that is completely ok.
In Quickbooks, You dont even have to process a YearEnd, Instead when the Ne Financial Year starts, the system automatically show up Retained earnings in Reports. (Check your Computer date)
In sage 50 you can process the Year End once you complete all the transactions related to the Year but continue processing for the New Year without any disturbance. The maximum difficulty is the popup messages which will continue to appear warning you about the Date of the Transaction ' You are entering a transaction for different Financial Year' Even this message could be suppressed if you want. You can process the Year End when everything completed for the preceding year, that could be even after 10-12 Months from the end of the year. When you do the Year End system will calculate Profit / Loss for the Year and transfer the same to the Retained earnings.
Further, many users are unaware, that Financial statements (Trail Blance, Profit /Loss, Balance Sheet) could still be obtained without doing a yearend for the New Financial Year. However Prior Year reports wont be available untill you process Yearend.
And Your Audit trail will have Transactions not in the Date sequence due to you are entering certain adjustments, specially after the Audit is over relating to the Last Financial Year later, but that is completely ok.
In Quickbooks, You dont even have to process a YearEnd, Instead when the Ne Financial Year starts, the system automatically show up Retained earnings in Reports. (Check your Computer date)
Sage 50 Accounts, Accounts Plus and Professional features table with Comparison
Find below a complete list of features and their comparison for Sage 50 Accounts, Accounts Plus and Professional. Please contact softwareadvisor@gmai.com for further clarifications.
| Sage 50 Accounts | Sage 50 Accounts Plus | Sage 50 Accounts Professional | |
| Working with Sage Line 50 | |||
| Process Maps | Y | Y | Y |
| Dashboards | Y | Y | Y |
| Password Protected .pdf's | Y | Y | Y |
| Multi-User | Max 2 | Max 2 | Max 10 |
| Working with Customers & Suppliers | |||
| Sales & Purchase Ledgers | Y | Y | Y |
| Credit Control | Y | Y | Y |
| Invoicing | Y | Y | Y |
| Discounting | Y | Y | Y |
| Document Manager | Y | Y | Y |
| Quotation Handling Process | Y | Y | Y |
| Project Costing | Y | Y | |
| Individual Customer Pricing & Custom Price Lists | Y | Y | |
| Multiple Delivery Addresses | Y | Y | |
| Working With Your Accounts | |||
| Nominal Ledger | Y | Y | Y |
| Departmental Analysis | Y | Y | Y |
| Budgeting | Y | Y | Y |
| Bank Records and Bank Reconciliation | Y | Y | Y |
| Cash Flow Planner | Y | Y | Y |
| VAT Management & Audit Assistant | Y | Y | Y |
| Profit & Loss and Balance Sheets | Y | Y | Y |
| Report Designer | Y | Y | Y |
| Excel Integrated Reporting | Y | Y | Y |
| Support for Charities | Y | Y | Y |
| Historical Data Analysis | Y | Y | Y |
| Accountant Link | Y | Y | Y |
| e-Banking Functionality | Y | Y | Y |
| Cheque Printing | Y | Y | |
| Fixed Asset Depreciation | Y | Y | |
| Foreign Trader and Foreign Bank Account Revaluation | Y | ||
| Intrastat Support | Y | ||
| Working With Products & Services | |||
| Stock Control | Y | Y | Y |
| Bill of Materials | Y | Y | |
| Stock Allocation | Y | Y | |
| Cash Sales | Y | ||
| Sales Order Processing & Fulfilment | Y | ||
| Purchase Order Processing | Y |
How to track / find/recover the lost or forgotten manager password in sage 50 -Free Service
User log on "Manager" is the default inbuilt Full Rights password in sage 50 (sage line 50). As usual it comes blank at the time of installing the software, then you can enter any password for it by going to settings / change password option in the menu.
Rights and privileges of user Manager cannot be changed, It has all the rights including creating new users. If you forgot the manager password there is no way to change it or remove it. If you know the password of any other users you have created subsequently, you could continue working with the software with specified rights for that user, but creating new users or changing right for any user not possible. Further, if the rights of the other users have been severely restricted you will be helpless as you wont be able to work with many advanced features available in the sage 50 system.
Further, If a person who knows the password has been disgruntled with you, it is always better to find and change the password immediatedly as they may able to go inside the program and do anything inside.
We can assist you to find your Manger password free of cost if you can send a backup to us.
Feel free to write to us with your details at softwareadvisor@gmail.com
Rights and privileges of user Manager cannot be changed, It has all the rights including creating new users. If you forgot the manager password there is no way to change it or remove it. If you know the password of any other users you have created subsequently, you could continue working with the software with specified rights for that user, but creating new users or changing right for any user not possible. Further, if the rights of the other users have been severely restricted you will be helpless as you wont be able to work with many advanced features available in the sage 50 system.
Further, If a person who knows the password has been disgruntled with you, it is always better to find and change the password immediatedly as they may able to go inside the program and do anything inside.
We can assist you to find your Manger password free of cost if you can send a backup to us.
Feel free to write to us with your details at softwareadvisor@gmail.com
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