Correcting mistakes in Sage 50

Correcting mistakesIf you have made an error in posting a transaction in Sage 50 Accounts, don’t worry, you can correct your mistake and keep a full record of the corrections that have been made. You can access the Corrections module from File > Maintenance > Corrections. In this window you simply locate the transaction which contains the error and either choose Edit Item, to make an amendment or Delete Item to remove it completely.
Here are a few things to remember when editing transactions.

• If you amend a critical field, the original transaction is amended and a deleted
transaction is created at the end of the audit trail. This deleted transaction shows the
original details before the amendment. Some examples of a critical field are; date,
nominal code, net and VAT amounts.

• If you change the net amount of a transaction, the VAT amount doesn’t automatically
recalculate so you also need to amend this value.

• You cannot delete a transaction which has been VAT reconciled. Instead, the software
will ask you if you want to reverse the transaction; this posts the opposite transaction
type. For example, if you try to delete a VAT reconciled sales invoice, a sales credit is
posted to reverse its effect.

• If you amend or delete a transaction which has been bank reconciled, this changes the
Last reconciled balance of your next bank reconciliation.

• It’s not possible to delete or amend a critical field on a journal transaction. If you make
a mistake with a journal you should manually reverse the journal by reposting it with the
same date and values, but swapping debits for credits and vice versa. This removes
the effect of the journal and you can then repost it correctly